Video & Podcast
You already know Kapwing is the right tool for your video and podcast workflow. What you don't have is the time to sit inside the editor, subtitle every clip, resize for every platform, and keep the output consistent across your brand. Nacho's fractional specialists work directly inside your Kapwing workspace, handling the production tasks that pile up between your other priorities. This is not project-based freelance work. It is ongoing, accountable support from a US-based specialist who knows the platform.
What we do
Concrete work our fractional specialists take on inside your Kapwing account. No vague promises.
Your specialist sets up reusable templates inside your Kapwing workspace with locked brand colors, fonts, logo placement, and intro or outro sequences. This ensures every video your team produces starts from a consistent foundation rather than being rebuilt from scratch each time. Templates are documented so any team member can use them correctly without specialist involvement.
Your specialist takes raw footage or podcast recordings and produces finished cuts inside Kapwing, including trimming, pacing, and auto-generated subtitle layers that are then reviewed and corrected for accuracy. Captions are styled to match your brand and exported as burned-in or as separate SRT files depending on where the content is going. Deliverables are organized in your workspace by episode, date, or campaign.
Your specialist identifies high-value moments from longer recordings and produces platform-specific short clips using Kapwing's timeline and resize tools, outputting correctly formatted versions for Instagram Reels, YouTube Shorts, TikTok, and LinkedIn. Each clip gets its own subtitle track and any required text overlays or captions. You receive a batch of ready-to-publish assets without touching the editor yourself.
Over time, Kapwing workspaces accumulate unfinished projects, duplicate assets, and inconsistently named files that make it hard to find anything or hand off work. Your specialist audits the workspace, archives or deletes stale projects, and builds a folder structure and naming convention that maps to your content calendar. A short documentation file is delivered so the system stays intact as your team grows.
Your specialist takes podcast audio exports and produces branded audiogram clips inside Kapwing, selecting quote moments, adding waveform animations, and layering in episode artwork and subtitle text. These assets are sized for each social platform and exported in the correct format for scheduling. This turns a single episode into a repeatable set of promotional assets without a separate design tool or designer.
Your specialist sets up a repeatable handoff process between Kapwing and the rest of your content stack, whether that means exporting finished files directly to a shared Google Drive or Dropbox folder, uploading to a Notion content tracker, or feeding into a Buffer or Hootsuite scheduling queue. This removes the manual download-and-upload step that breaks most video workflows. The process is documented so it runs the same way every production cycle.
The handoff
During onboarding, your dedicated Client Success Manager reviews your existing Kapwing workspace (if you have one), your current video production process, and your publishing goals to build a Strategic Delegation Plan specific to your content output. If you are starting fresh, we map out the template structure, folder system, and repeatable workflows before your specialist touches the editor. Your specialist works inside your own Kapwing account using access you control, and every project and file stays in your workspace. We document each workflow as it is built so you always know what was done, how it was done, and how to hand it off or scale it later. You review and approve deliverables at whatever cadence fits your production schedule.
Use cases
A few of the most common workflows our team has deployed with Kapwing.
Raw audio or video file lands in a shared Google Drive folder, your specialist pulls it into Kapwing, produces a full-length captioned video and five short-form clips sized for Reels, Shorts, TikTok, and LinkedIn, then exports all assets back to a designated delivery folder ready for scheduling in Buffer or Later.
Your specialist receives a Zoom cloud recording link, imports the file into Kapwing, cuts a five-to-eight minute highlight reel with intro and outro templates applied, adds a corrected subtitle track, and delivers an MP4 and SRT file for upload to YouTube and your website.
Each time a new podcast episode goes live, your specialist pulls two to three quote moments, builds branded audiogram clips in Kapwing using your saved template, and delivers a set of ready-to-post assets with captions to your Notion content calendar with publish dates and copy suggestions attached.
Your specialist takes unedited talking-head recordings, edits each into a standalone one-to-two minute LinkedIn video inside Kapwing with captions and a branded lower-third, exports in 1080p, and adds each finished file to a content tracker in Airtable or Notion tagged by topic and target publish date.
Your specialist reviews existing video assets in your Kapwing workspace or a shared folder, identifies which pieces can be reformatted or repurposed for current platforms, rebuilds them with updated branding and correct aspect ratios, and delivers a prioritized list of what was updated, what was archived, and what new content gaps exist.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Good questions
Ready when you are
Book a discovery call and we will audit your current Kapwing setup, identify the highest-use tasks to delegate first, and deliver a clear roadmap before your specialist touches the editor.