Finance & HR
You already know what needs to happen inside Rippling. The problem is finding the time and the right person to do it correctly. Nacho's fractional specialists work directly inside your Rippling account, handling the configuration, maintenance, and cross-functional workflows you've been putting off. This is not advisory support. This is someone who logs in, does the work, and documents what they built.
What we do
Concrete work our fractional specialists take on inside your Rippling account. No vague promises.
We set up onboarding flows inside Rippling Workflow Automator, including task assignments, document requests, and app provisioning triggers tied to start date and department. Each workflow is configured to match your actual org structure, not a generic template. You get a documented flow you can hand to any new HR team member.
We manage scheduled payroll runs, verify hours and deductions before submission, and investigate any flagged discrepancies in pay stubs or tax withholdings. This includes reconciling PTO balances, commission inputs, and contractor payments within the same pay cycle. We flag anything that needs your sign-off before processing.
We configure open enrollment windows, update plan options, and ensure carrier connections are syncing correctly through Rippling's benefits administration module. When employees have enrollment questions that require account-level answers, we pull the data and route it appropriately. We also audit dependent and beneficiary records for accuracy.
Over time, Rippling accounts accumulate orphaned roles, misconfigured permission groups, and outdated app assignments. We conduct a full audit of your company's org chart, custom fields, and security groups, then correct what's broken and document what changed. This is especially valuable before a compliance review or after a period of rapid hiring.
We build custom reports inside Rippling using your actual workforce data, covering headcount by department, turnover trends, compensation bands, and time-off usage. Reports are scheduled to deliver to the right stakeholders on the cadence you define. Where Rippling's native reporting has gaps, we export and format data for use in connected tools like Google Sheets or Excel.
We configure and maintain Rippling's native integrations with tools like QuickBooks, Xero, Greenhouse, Slack, and Google Workspace, including field mapping, sync schedules, and error handling. For integrations not available natively, we build connections through Zapier or Make using Rippling's API endpoints. Every integration is documented with a data flow map so your team knows exactly what moves where.
The handoff
At the start of an engagement, your Client Success Manager reviews your existing Rippling setup with the assigned specialist, identifying what is configured correctly, what is broken or incomplete, and what is missing entirely. From that audit, we build a prioritized task list that maps to your immediate pain points first. Your specialist works inside your Rippling account using access you control, and every workflow, report, or configuration change is documented so you always know what was done and why. You approve anything that affects payroll, benefits elections, or employee records before it goes live. This is ongoing operational support, not a one-time project, and the scope adjusts as your needs change month to month.
Use cases
A few of the most common workflows our team has deployed with Rippling.
When a new hire's status is updated in your ATS (such as Greenhouse or Lever), we trigger a Rippling onboarding workflow that assigns I-9 and direct deposit tasks, provisions role-appropriate apps, and notifies the manager. The employee arrives on day one with accounts ready, not waiting.
After each payroll run is approved in Rippling, we verify the QuickBooks sync has posted correctly to the right expense accounts and cost centers. If the sync fails or maps incorrectly, we catch it before your books are closed and correct the entry manually.
When a termination is initiated in Rippling, we execute the offboarding checklist: revoking app access in the correct sequence, verifying accrued PTO payout calculations, and confirming the final paycheck reflects any outstanding reimbursements or deductions.
We configure the enrollment window in Rippling, monitor completion rates by department throughout the period, and send targeted reminders to employees who have not yet made their elections. Before the window closes, we do a final audit to confirm all elections are saved and carrier connections have no sync errors.
We build a recurring headcount report inside Rippling that segments employees by department, location, employment type, and tenure, then exports to a formatted Google Sheet or Excel file on a weekly or monthly schedule. Stakeholders receive a clean, consistent view without having to log into Rippling themselves.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Good questions
Ready when you are
Book a discovery call and we will review your current Rippling setup, identify what is broken or missing, and hand you a prioritized action plan before your first billing cycle starts.