You already know Superhuman is the right tool. The problem is that setting it up properly, keeping it maintained, and actually using it to its potential takes time you don't have. Nacho's fractional specialists work directly inside your Superhuman account to handle triage, build snippet libraries, configure keyboard workflows, and keep your inbox running the way it was designed to. This is hands-on work in your account, not advice about what you should do yourself.
What we do
Concrete work our fractional specialists take on inside your Superhuman account. No vague promises.
We write, organize, and update Superhuman snippets based on your most common reply types: sales follow-ups, scheduling responses, intake questions, and internal communications. Each snippet is named and structured so you can trigger it in two keystrokes. We review and refresh the library monthly as your language and processes evolve.
We set up your Superhuman triage workflow to match how you actually process email, including which senders get immediate attention, which threads get deferred, and how done is defined for your inbox. We document the logic so any team member or future specialist can maintain it consistently. If your triage breaks down over time, we audit and rebuild it.
We create and apply a label architecture that maps to your real workflows, whether that means separating client threads from vendor communications or isolating newsletters and receipts from actionable mail. We use Superhuman's splits to give you a clean view of what actually needs a response. Label structures are documented so they stay consistent as your volume grows.
For clients who receive significant daily email volume, we log in and process your inbox on a scheduled basis, archiving noise, flagging priority threads, and drafting responses for your review. We use Superhuman's read statuses and remind features to surface threads that need follow-up before they fall through the cracks. You review and send; we handle the sorting and drafting.
We connect your Superhuman email activity to tools like HubSpot, Salesforce, or Notion by building supporting workflows in Zapier or Make that trigger on email events. When a specific sender replies or a thread is marked done, we can push that signal to your CRM, create a task in Asana, or log a note in your project tracker. The result is that your inbox stops being a silo.
If you have an existing Superhuman configuration that has grown messy or was never properly set up, we conduct a full audit: reviewing your current snippets, labels, keyboard shortcuts, and connected accounts against what your actual workflows require. We document what exists, identify gaps, and rebuild or reorganize so the tool matches how your team works today. Migration from a previous email client setup is included in this scope.
The handoff
During onboarding, your dedicated Client Success Manager reviews your current Superhuman setup, including any existing snippets, label structures, and connected accounts, and maps that against your actual email volume and workflow priorities. From that audit, we build a Strategic Delegation Plan that outlines exactly what your specialist will handle, in what order, and how success is measured. Your specialist works directly inside your Superhuman account with access you control, documents every workflow and configuration decision in a shared reference doc, and checks in with you before making changes to anything that affects how you send or receive mail. As your needs change, the scope adjusts without requiring you to restart the relationship.
Use cases
A few of the most common workflows our team has deployed with Superhuman.
When a prospect replies to an outbound sequence, we draft a personalized response using a relevant snippet as the base, flag the thread for your approval, and log the interaction in HubSpot or Salesforce via a connected Zapier workflow. You review and send in one keystroke; the CRM stays current without manual entry.
Each morning we process your Superhuman inbox, archive low-priority threads, apply labels, and compile a short list of threads that need your attention. That list is pushed to a designated Slack channel so you start the day with a clear picture of what requires a response, without opening your inbox cold.
For clients who receive consistent email from specific vendors, contractors, or platforms, we build label and routing logic so those threads are categorized on arrival and, where appropriate, forwarded or summarized for the right team member. This keeps your personal inbox clear of threads that belong to someone else.
We set Superhuman reminders on threads that require a follow-up if no reply is received, and pair that with a mirrored task in Asana or ClickUp so the follow-up appears in your project workflow as well as your inbox. Nothing gets dropped because it was only tracked in one place.
When a new client sends their first email, we use a Superhuman snippet to send a structured onboarding reply and simultaneously trigger a Zapier automation that creates a new client checklist in Notion. The email thread is labeled and linked so your onboarding process starts the moment the relationship does.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Good questions
Ready when you are
Book a discovery call and we will review your current Superhuman setup, identify what is costing you time, and deliver a prioritized roadmap of what a specialist would handle first. You leave the call with a clear picture of what delegation looks like before committing to anything.