Travel
You already know TripIt Pro can handle your travel logistics. The problem is that building clean itineraries, managing connections, and keeping everything synced across your calendar and team takes consistent attention you don't have. Nacho's fractional specialists work directly inside your TripIt Pro account, handling the setup, maintenance, and coordination so your travel plans are accurate before you ever leave the office. This is hands-on account work, not advice about what you should do yourself.
What we do
Concrete work our fractional specialists take on inside your TripIt Pro account. No vague promises.
When you forward flight, hotel, and car rental confirmations, our specialists parse and organize each segment into a clean, sequenced TripIt itinerary. We add manual segments for ground transportation, dinner reservations, and meeting locations that don't auto-import. The result is a single trip plan with no gaps and no duplicate entries.
Itineraries built over time often accumulate outdated segments, duplicate bookings, or missing confirmation numbers. Our specialists review each active trip in your account, cross-reference against your actual bookings, and correct or remove entries that don't match. We flag any discrepancies that require action on your end, such as a rebooking or a missing hotel confirmation.
We set up your TripIt Pro calendar feed so trips publish correctly to Google Calendar, Outlook, or Apple Calendar with the right event names and times. Alert preferences for flight status, gate changes, and check-in reminders are configured based on how you actually travel. We test the sync after setup and revisit the configuration whenever you change calendar platforms or devices.
For executive teams or clients traveling together, we use TripIt Pro's trip-sharing and group itinerary features to make sure each traveler has visibility into shared legs of the journey. We manage who has view or edit access on each trip and update shared itineraries when any booking changes. This keeps a travel coordinator or EA from fielding individual questions about logistics.
We maintain your traveler profile in TripIt Pro with current frequent flyer numbers, hotel loyalty IDs, and TSA PreCheck or Global Entry details so they populate correctly on new itineraries. When loyalty numbers change or new programs are added, we update the profile and verify that past trips are tagged correctly. This creates a consistent record that also feeds into TripIt Pro's points and rewards tracking.
Using TripIt Pro's email forwarding, API connections, or Zapier-based workflows, we connect your itinerary data to tools like Expensify, Concur, Notion, or your team's project management system. A confirmed trip can automatically create a pre-trip checklist, populate a travel expense template, or notify a team Slack channel with your itinerary details. We document each integration so you understand exactly what triggers what.
The handoff
During onboarding, your dedicated Client Success Manager reviews your current TripIt Pro setup, including existing trips, calendar sync configuration, traveler profile completeness, and any integrations already in place. From there, we build a Strategic Delegation Plan that prioritizes the highest-value tasks first, whether that's cleaning up a backlog of past trips, establishing a reliable forwarding and review workflow, or connecting TripIt Pro to your expense or calendar tools. Our specialists work inside your account with credentials you control, and every workflow we build is documented so you always know what's happening and why. You review and approve the approach before we execute, and we check in regularly to adjust priorities as your travel schedule changes.
Use cases
A few of the most common workflows our team has deployed with TripIt Pro.
When you forward a confirmation to plans@tripit.com, our specialist checks the auto-parsed itinerary within 24 hours for accuracy, adds any missing segments, and confirms the trip appears correctly in your synced calendar. This prevents the common problem of TripIt misreading hotel check-in times or flight layovers.
When an airline reschedules a flight, we update the affected segment in TripIt Pro, check whether connecting segments or hotel check-in times are now misaligned, and notify relevant team members or a travel coordinator via Slack or email. No detail falls through because of an unread airline email.
Using a Zapier workflow connected to your TripIt Pro account, a confirmed itinerary triggers the creation of a matching expense report in Expensify with travel dates, destination, and category fields pre-filled. This reduces manual entry at the end of a trip and keeps expense submissions timely.
At the end of each month, our specialist pulls your completed trips from TripIt Pro, logs the associated airline and hotel stays against your loyalty accounts, and delivers a one-page summary showing trips taken, miles accrued, and any rewards approaching expiration. This gives you a clear picture without logging into five separate airline portals.
For a trip covering three cities with two executives traveling on different legs, we build separate TripIt itineraries for each traveler, share the relevant segments between them, and manually add car service pickups and venue addresses that don't come from booking confirmations. Each traveler has a complete, accurate itinerary without needing to coordinate with each other.
Talent Budget
Drag the sliders to build a monthly plan that fits your workload.
Starting at $1,000/month. One-time $300 onboarding fee includes your Strategic Delegation Plan.
Good questions
Ready when you are
Book a discovery call and we'll review your current TripIt Pro configuration, identify gaps in your itinerary workflow, and outline a prioritized plan for what a specialist would tackle first.